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Accounting Dashboard
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General Accounting Set up
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Analytic Accounts
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Chart of Accounts
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Day to Day Transactions
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Sales
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Banks & Bank Reconciliations
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Fixed Assets
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Year/Month End
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Reports
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Purchase Order approval
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POS
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POS Reconciliations
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Purchasing
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Non stock purchasing
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Expense Module
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Shopify Sales
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Invoice Reminders
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Customer Statements
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Tax
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Supplier Batch Payment
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Product Categories
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Inventory Valuation Journals
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Analytic Accounts
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Rebates
Approve an Expense Report, post entries, Pay & reconcile the payment- Incurred By Company
Approve an expense report
As an expense report is created for an expense incurred by an employee, the report creation process will be the same for expenses incurred through company credit cards by employees.
01. Once an employee submitted an expense summary report for approval, the approver will be scheduled with an activity & the status will be moved to Submitted.
02. And Manager can Approve or Reset to draft to refuse
03. As this is an expense incurred through company the Journal will be a bank journal (Credit card). And Odoo will pick the relevant bank journal & Manager automatically as it has been configured under the settings.
Please Note Journal & manager can be still updated while creating the expense report.
04. Once a report is approved now we can update the accounting date and post the Journal entries by clicking POST JOURNAL ENTRIES
04. Now you can see,
i) status will be moved to posted
ii) The posted Journal entries can viewed by clicking the JOURNAL ENTRY tab
iii) And payment for the expense will be created automatically as the payment has already been completed. So you can see the Paid tag has been applied.
Reconcile the Payment
01. Click the Reconcile 36 items on the relevant bank journal (credit card) in Accounting dashboard
02. Select the relevant bank feed, and find for the payment which we have created through the Match existing entries, (you can search by typing the amount, reference or partner name) and click VALIDATE
03. Once the transaction is Validated, you will see reconciled tab under the journal items of the expense report's payment
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