Approve an Expense Report, post entries, Pay & reconcile the payment- Incurred By Company

Approve an expense report

As an expense report is created for an expense incurred by an employee, the report creation process will be the same for expenses incurred through company credit cards by employees.

01. Once an employee submitted an expense summary report for approval, the approver will be scheduled with an activity & the status will be moved to Submitted. 

02. And Manager can Approve or Reset to draft to refuse

03. As this is an expense incurred through company the Journal will be a bank journal (Credit card). And Odoo will pick the relevant bank journal & Manager automatically as it has been configured under the settings. 

Please Note Journal & manager can be still updated while creating the expense report.​

04. Once a report is approved now we can update the accounting date and post the Journal entries by clicking POST JOURNAL ENTRIES

04. Now you can see,

i) status will be moved to posted

ii) The posted Journal entries can viewed by clicking the JOURNAL ENTRY tab

iii) And payment for the expense will be created automatically as the payment has already been completed. So you can see the Paid tag has been applied. 

Reconcile the Payment

01. Click the Reconcile 36 items on the relevant bank journal (credit card) in Accounting dashboard 

02. Select the relevant bank feed, and find for the payment which we have created through the Match existing entries, (you can search by typing the amount, reference or partner name) and click VALIDATE 

03. Once the transaction is Validated, you will see reconciled tab under the journal items of the expense report's payment