VAPO/ALT - Accounting User Manual

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Accounting Dashboard
- View, Edit & Save Personalized Dashboard
General Accounting Set up
- Basic Accounting Setup
- How to Create a Payment Term ( Simple and Advance & Reporting)
- How to update payment terms for a customer/Supplier
- How to activate new currencies and check Live rates
- How to Create Fiscal Positions ( OS Partner / Wholesale, Online, InterCompany Customers)
- How to Merge a new account to an existing account
- How the Find & recode feature works in Odoo
- How to update the email ID of the company
Analytic Accounts
- How to Create Fiscal Positions (Wholesale)
- How to Create Fiscal Positions (OS Partner)
- How to Create Fiscal Positions (Inter Company)
- How to Create an Analytic Plan and Analytic Account (Stores/ Territory)
- How to Update Shopify Analytic Accounts
- How to run reports based on Analytic Accounts ( Territory/Stores)
- How the analytic automation works based on territory
Chart of Accounts
- How to add a GL Account /Edit /Deprecate/Duplicate & Delete
- How to create an Account Group & Assign a GL account to the group
Day to Day Transactions
- How to Create, Reverse, Cancel & Delete a Journal Entry
- How to edit a paid vendor bill
- How to cancel or delete a bill
Sales
- How to Create a Customer Deposit
- Receive Customer Deposit and Reconcile against Bank
- Create a balance customer invoice and reconcile the payment to the invoice
- How to Manually Register a Payment
- How to Create a Batch Deposit
- How to Bulk Invoice Sales Orders
- How to create a Credit note with a Return
- How to create a Credit Note without a return
- How to Cancel or Delete Invoices
- How to Create an Invoice and Check the Journal
- How to create and manage customer over payment
- How to cancel or delete a payment
- How to apply current credit to an older invoice - where the period is already locked
- How to view report for Sales By Customer (Invoice date), Customers spending report (Invoice date)
- How to account for minor adjustments
- How the credit note/payment can be partially allocated for multiple invoices
Banks & Bank Reconciliations
- How to Create a Bank Journal/Account
- How to Create an Internal Bank Transfer & Reconcile to a Bank Feed
- How to Create a Reconciliation Model (Bank Rules)
- How to Create and Import Bank Statements (manually)
- How to Edit/ Delete a Bank Statement lines
- How to un reconcile a Bank Feed
- How to delete Bank Statement
- How to Reconcile Bank Statements
- Bank Transfer From Foreign to Local
- Reconcile a Bill against the bank (pay a bill through reconciliation)
- Reconcile an Invoice against the bank (pay an invoice through reconciliation)
- Reconcile a manually registered supplier payment
- Reconcile a manually registered customer payment
- Reconcile a customer overpayment
- How to reconcile a batch deposit
- How to reconcile using reconciliation models
- Local Inter Bank Transfers
- Reconcile a direct transaction ( Spend/Receive money)
- Inter bank fund transfer through manual operation
- Reconcile a batch payment
- Foreign Inter bank transfers - (Between Foreign and Local)
- Foreign Inter bank transfers - Foreign to Foreign
- How to attach a document at manual reconciliation
Fixed Assets
- How to create a fixed asset GL account
- How to create an Asset Model
- How to Add a Fixed Asset through the Bill & Confirm the Draft Asset Created
- How to Compute Depreciation
- How to Run a Depreciation Schedule
- How to Dispose an Asset
- How to Sell an Asset
- How to Re-evaluate an asset
- How to Pause the Depreciation
- Different depreciation methods & Calculation Methods
- How to import fixed assets in bulk to Odoo
- How to Roll back depreciation and edit depreciation
Year/Month End
- How to close the Fiscal Year
- How to Lock Dates
- How to create stock adjustment
- How to use Accounting Reconciliation Feature
- Opening up closed financial period to allocate/reconcile a payment or credit note
Reports
- How to view reports - AR/AP & Partner Ledger
- How to view reports - P&L, BS and CF
- How to view Executive Summary
- How to View Other Accounting Reports
- How to view the sales & cogs report (customized report)
Purchase Order approval
- How to setup the approval route & create PO Teams
- How to setup the minimum & maximum amount & lock the totals
- How to add custom conditions
- How to apply the PO approval team and add followers for approval notifications
- How to create a PO after setting up the application (user level)
- Approver Reject the RFQ
- How to create a bill and send for approval?
- How to approve a bill?
- Basic Setup & Creating Bill approval teams
- How to Approve a PO. ( Notifications & Approval)
- How to Approve a Bill (Notifications and Approvals)
POS
- How to Update POS analytic accounts for each store
- How to Update POS Sales & COGS Accounts for each store
- Explanation of POS journals
- How to reconcile Bank deposit (Bank Payments)
- How the cash count variances will be recorded in the GL (Closing Register) - To be added once customization is done
- How to reconcile Cash Outs for the Safe- To be completed once customization is done
POS Reconciliations
- How to Reconcile POS orders Vs POS payments
- How to Reconcile cash orders against cash book deposits to make sure all the cash deposits have been recorded in your cash account
- How to reconcile Cash Safe Clearing Account (Incomplete and unfinalized topic)
Purchasing
- How to Reconcile a Vendor Deposit directly through Bank Rec ( No Supplier Remittance / Not a Foreign Currency Payment )
- How to Create a Vendor Deposits -Through stand alone payment if you want to send a payment remittance report
- How 3-way reconciliation works in Odoo
- How 2-way reconciliation works in Odoo
- How to Create a Bill through document app and link to an existing PO
- How to apply the supplier Deposit to the Final Bill
- How to Reconcile the final Payment directly through bank
- How to Create a Vendor Deposit for a Foreign PO
- How to Create a Foreign Bill through PO (Update Manual Exchange Rate if needed)
- How to apply the Vendor Deposit
- How to Manually Register a Payment and reconcile through bank
- How to Create a Freight bill with GST on Imports - AU/NZ
- How to apply landed cost
- Understanding Landed Cost Journal and Cost distribution
- How to Pay a Bill through Trade Loan
- How to reconcile the trade loan settlement
- How to create a deposit for multiple Bills - Foreign Vendor ( Eg : Use one deposit to settle 30% of multiple bills)
- How to create a deposit for multiple Bills - Foreign Vendor ( Eg : Use one deposit to settle multiple bills related to same PO ( No restrictions in application %)
- How to Create the Final Bill through PO
- How to Create a Supplier Credit Note
- How the credit note for landed cost works
- DLO batch payment - how to remove and redo a batch payment
- How to send supplier payment remittance batch and individual
- How to view a Payments history Report for customers to update the Credit tier list
Non stock purchasing
- How to upload a bill in accounting module
- How to Upload the bill document directly to the accounting module ( Edit or Update Bill details manually/ send for digitalization)
- How to Forward Bills to Documents App or Manually Upload Bills to Document app
- How to Update & Organize the document uploaded (Split Multiple Bills Document)
- How to Create bills in Document App (Single & Bulk)
- How to send for digitalization and to confirm & approve bills
- How to duplicate a previous bill and update a new bill
- How to purchase digitalisation credits
- How to manually create a bill and attach the bill received.
Expense Module
- How to Create an Expense Product
- How to record Expenses - Incurred by Employee
- How to record Expenses - Incurred by Company
- How to manually Attach a receipt
- How to Create the Expense Reports and Submit - Incurred By Employee/ Company
- Approve an Expense Report, post entries, Pay & reconcile the payment- Incurred By Employee
- Approve an Expense Report, post entries, Pay & reconcile the payment- Incurred By Company
- How to use the Expense Analysis Report
- How to use the Mobile APP
- Mobile App installation instructions
- How to split the expense
- How to change the manager to approve the expense report
- Credit card reconciliation with expense claim
Shopify Sales
- How to map Shopify Revenue & COGS Accounts
- How to Update Shopify Analytic Accounts
- How the Order/Invoice and Payment created in Odoo
- How to do a Shopify Vs Odoo Order Reconciliation
- How to do a Odoo Sales Order Vs Invoice Reconciliation
- How to do a Payment gateway reconciliation between clearing account and payment settlement report
- How to perform a Payment Clearing Account Reconciliation
- How to setup a new Payment gateway in Odoo
- How to run the Shopify Report with Staff Benefit Tags
- How to Tag Orders with Staff benefits
Invoice Reminders
- How to Setup Follow up Levels
- How to select customers to send automatic reminders
- How to update the minimum amount for reminders
- How to bulk send Invoice Reminders
- How to update the reminder Email Template
- How the automatic reminders will work
Customer Statements
- How to Manually send customer statements - Individually
- How to Manually send customer statements - Bulk
- How to update Settings for Customer Statements
- How to update email ID of the company
- How to check the credit tiers of the contacts
- How to account for bad debts and write it off
Tax
- How to Create a New Tax Code and update Grids if necessary
- How to Configure your tax receivable and payable account
- How to Run the Tax Report - NZ
- How to Run the Tax Report- AU
- How to view the Late GST Claim Report
- How to Lodge the Tax Return
- How to Close the Tax Entry
Supplier Batch Payment
- How to Update Supplier Bank Account - AU
- How to Update Supplier Bank Account - NZD
- How to process a DLO batch payment
Product Categories
- How to Create a product category
- How to assign a product to a product category
- How to check SO & Item Delivery Journal
- Product category account mapping explanation
Inventory Valuation Journals
- How to check PO & Item Receipt Journals
- How to check Supplier Bill Journal Explanation
- How to check Customer Invoice journals & COGS
- PO & Bill variance Management Explanation in Odoo
Analytic Accounts
- How to Create an Analytic Plan and Analytic Account
- How to Create / Update Analytic Distribution Models ( Distributors /Manufacturers/Vape Stores/Companies /Online / Head Office )
- How to Update the Customer Tag in Contact Card
- How to run reports based on Analytic Accounts
- How to Create/Edit Analytic Account of each territory
Rebates
- How to Update Contact details & Bank details for Service Stations
- How to update the contact Tag for the service station vendor
- How to archive old dealer details
- How to bulk import Rebate Bills
- How to create DLO payments in Bulk for Rebates

How to Run the Tax Report- AU

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To Run the Tax Report;

1. Go to Accounting > Reporting > Tax Report

02. Select the relevant period.

03. Also there there are some other reporting options under this report drop-down,

i) Generic tax report

ii) Group by Account> Tax

iii) Group by Tax> Account

iv) Tax Report(NZ)

04. Review the Figures and check the transactions

* To check the transactions; Click on the relevant amount of the particular Grid or line

* Now you can see all the transactions related to that Grid/Line

* Also journal items can be grouped with several options,

05. You can download the report in PDF/ Excel format and also you can save the report to the document app.

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VAPO/ALT - Accounting User Manual

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How to Run the Tax Report- AU