How to Lock Dates

How to Lock Periods


When you come to the end of your financial year or month and are due to hand your accounts data over to your accountant, you may wonder what is the best way to assist them in their work. The Lock Date function will assist your Accountants.

You’d be surprised how much time can be spent searching for a difference in the prior year’s figures cause by a back-posting. By setting a lock date once your accountant starts working on the accounts, you will avoid this possibility.

The lock date function ensures that there can be no more transactions posted into your software dated before a date specified by you.

There are 3 types of Lock Dates in Odoo.

       1. Journal Entries Lock Date - Setting this lock date will avoid creation of journal entries before the set date. This will prevent all users from creating/modifying journal entries except users from the Advisor Group. 
      2. Tax Lock Date - You can set this lock date after lodging your tax return to prevent users from modifying taxes. 
      3. Lock Dates for all the users - This will lock the period for all users including Advisors. This is set once advisors  have already finalized all the transactions entered into the system up to the set date.


To Lock Dates;

1. Go to the Accounting Module > Accounting > Lock Dates.  


2. Here, you can now select the specific field & allocate the period by clicking the drop down arrow, then click Save. 

Additionally if you need to unlock the dates, the user who has the admin level access can remove all the dates and click on SAVE button.