How to Create a Customer Deposit

How to Set Up Down Payments

Unlike Supplier Prepayments, Odoo has a feature for customer deposits. You have to first set up down payments product and map the relevant income account in order to create down payments in Odoo. Please follow the below steps to set up down payments in Odoo.

1. Go to the Settings Module

2. Under Sales > Invoicing. You can see Down payments. 

3. Click on the box icon with an arrow pointing at the upper right to see more details regarding down payments.

• Here we have created a product as down payment and Under the accounting tab, you will see the receivables section Income Account has been mapped with "Customer deposit" account
  
  

NOTE: You don't have to set up the above as we have already set up that. The above section is only for your information.

How to Create a Down Payment 

1. Create a sales order,
2. Go to the Sales Module and open the Sales Order to which a down payment should be created. After that, click on Create Invoice. 

3. After clicking on Create Invoice. A pop-up box will appear on your screen. It will ask you what type of invoice you are creating. Click on Down payment.

• Down payment (percentage) - This will ask you for a certain percentage of the whole amount as the down payment. It will automatically calculate the amount based on the percentage you have provided.
• Down payment (fixed amount) - This will ask you for a certain amount to be paid by the customer as the down payment.
• After choosing which one you will be using, click on Create and View Invoice.

4. After that, it will direct you to the draft invoice that was created. Check the fields and if you're happy click on Confirm. 

• In the invoice created, you will see that the amount has been automatically calculated based on the percentage given.

1. To check the effect of the customer deposit on the Profit and Loss report, go to the Accounting Module > Reporting > General Ledger. You will see that the 21600 Customer Deposits have a balance inclusive of the Sales amount of the customer deposit made.                                                                                                                                                                                                 
2. Now that we have already created a Customer Deposit, we will now create an invoice for the balance. To do that, go back to the Sales Order > Create Invoice

3. After clicking on Create Invoice, this will pop up on your screen. Tick on the Regular Invoice and Tick deduct down payments. Click on Create and View Invoice to see the invoices created for this Sales Order. 

4. Open the Draft Invoice that was created. You will see that the down payment has been deducted from the total amount due. Check all the fields, and if you're happy with those. Click on Confirm. 

5. And that's it! You have successfully created the balance payment now

The creation of the invoice will create a balancing figure for your Customer Deposit which will result in the amount related to that transaction being nil in balance.

You can check this by going into Accounting Module > Reporting > General Ledger.