How 3-way reconciliation works in Odoo

The 3-way matching function in Odoo is configured to run the operations of purchase, receipt, and the generations of the bills to the vendors to be configured in operation. This helps you avoid paying incorrect or fraudulent vendor bills. In the Odoo Accounting module you can create reconciliation models which will help in saving time and effort. By selecting the Reconciliation Models from the Configuration tab you can view the list of existing models along with details such as Type and whether the model is auto validated or not

Create a purchase order.

1. Log in to your Odoo account and go to the Purchase module by clicking on the "Purchase Orders" menu item.

2. Click on the "New" button to create a new purchase order.

3. Make sure to include all the necessary information such as the item name, quantity, unit price, and vendor information​.

Once you are satisfied, click on the "Confirm Order" button to approve the purchase order.

Only the "assigned purchase team member" can approve purchase orders.

Receive the Goods

4. Once the products have been received from the supplier, 

Go to "Purchase module" > Select approved "Purchase order" > Click "Receive Goods" button.

Validate and create the vendor bill

5. Once you are satisfied with the invoice from the supplier, click on "Validate" > "Apply" to confirm the product.

6. Go back to the purchase order by clicking "Purchase Order Reference"

7 .Click "Create the Bill" and adjust the quantity and price fields as desired. It will create the draft invoice.

8. Go to the "Other Info" section. > Find the "Should be paid" field and select "Yes". > Check the "bill date" Click on the "Confirm" button.

By following these steps, you can ensure that your inventory count is accurate and that your purchases are properly recorded in the Odoo system.