Rostering - Actions: Rosters Warnings

Rostering - Actions: Rosters Warnings

Roster warnings are the result of a roster warning rule being activated. Roster warnings are accessible on the rostering page, and when these rules are broken, both full access users and limited users with rostering access will receive an alert.

Firstly Go to roster warning in payroll settings, click on add roster warning, 

Click Add to set roster warning.

Then set the roster warnings.

• Roster warning rule name: This is a free text compulsory field. Max length of 100 characters;
• Roster warning rule message: This is a free text compulsory field, and is the message that displays in any shift triggered by the rule. As such, make sure the description is clear and concise so that it is understood by everyone with access to the roster. Max length of 100 characters;
• Rule: This is a dropdown list with four pre-configured options available for selection. When a specific rule option is selected, the appropriate settings for that option is displayed for further configuration. These additional fields must be completed in order to be able to save the warning. Specific information about each rule is available in the below 'Available roster warnings' section.
• Apply to locations: The value here will default to 'All', or alternatively, you are able to select one or more specific location that you want the roster warning rule to apply.

• Types of Roster Warning Rule you can create

1. Restrict hours by qualification

When this option is selected, the roster warning rule will pre-populate on the screen with the following fields:

1. Where the employee's qualification is one of: This is a dropdown list of qualifications set up in the business. You are able to select multiple qualifications;
2. Roster employees for no more than: This is a free text compulsory field where you are able to input the number of hours. Fractional values are also allowed to a max of 2 decimal places:

This will rely on the "Roster warning rule period" setting in order to define when the week starts and ends.

2, Determine overtime by hours worked

When this option is selected, the roster warning rule will pre-populate on the screen with the following fields:

1. Where the employment type is one of: This is a dropdown list of applicable employment types, e.g full time. Multiple employment types can be selected;
2. Roster employees for no more than: This is a free text compulsory field where you are able to input the number of hours. Fractional values are also allowed to a max of 2 decimal places:

3. Minimum break between shifts

When this option is selected, the roster warning rule will pre-populate on the screen with the following fields:

1. Where the employment type is one of: This is a dropdown list of applicable employment types, e.g full time. Multiple employment types can be selected; 
2. A minimum 'X' hours break must be provided before the commencement of the next rostered shift: This is a free text compulsory field where you are able to input the number of hours. Fractional values are also allowed to a max of 2 decimal places:
3. An additional checkbox allows you to select whether or not to ignore subsequent shifts on the same day when determining the next rostered shift:

4. Pay category warning

When this option is selected, the roster warning rule will pre-populate on the screen with the following fields:

1. Display a warning where pay category is: This is a dropdown list of pay categories set up in the business. You are able to select multiple pay categories:

Once you have entered the details of Roster warning rule details, you can click Save.



And Once you set the roster warning if there is any deviations in the rostering warning icon will be shown up in the shifts, if you click on the shift you can see the warning message