OPC - Accounting User Manual

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Accounting Dashboard
- View, Edit & Save Personalized Dashboard
General Accounting Set up
- Basic Accounting Setup
- How to Create a Payment Term ( Simple and Advance & Reporting)
- How to update payment terms for a customer/Supplier
- How to activate new currencies and check Live rates
- How to Create Fiscal Positions ( OS Partner / Wholesale, Online, InterCompany Customers)
Chart of Accounts
- How to add a GL Account /Edit /Deprecate/Duplicate & Delete
- How to create an Account Group & Assign a GL account to the group
Day to Day Transactions
- How to Create, Reverse, Cancel & Delete a Journal Entry
- How to edit a paid vendor bill
- How to cancel or delete a bill
Sales
- How to Create a Customer Deposit
- Receive Customer Deposit and Reconcile against Bank
- Create a balance customer invoice and reconcile the payment to the invoice
- How to Manually Register a Payment
- How to Create a Batch Deposit
- How to Bulk Invoice Sales Orders
- How to create a Credit note with a Return
- How to create a Credit Note without a return
- How to Cancel or Delete Invoices
- How to Create an Invoice and Check the Journal
- How to create and manage customer over payment
Banks & Bank Reconciliations
- How to Create a Bank Journal/Account
- How to Create an Internal Bank Transfer & Reconcile to a Bank Feed
- How to Create a Reconciliation Model ( Bank Rules)
- How to Create and Import Bank Statements (manually)
- How to Edit/ Delete a Bank Statement lines
- How to un reconcile a Bank Feed
- How to delete Bank Statement
- How to Reconcile Bank Statements
- Bank Transfer From Foreign to Local
- Reconcile a Bill against the bank (pay a bill through reconciliation)
- Reconcile an Invoice against the bank (pay an invoice through reconciliation)
- Reconcile a manually registered supplier payment
- Reconcile a manually registered customer payment
- Reconcile a customer overpayment
- How to reconcile a batch deposit
- How to reconcile using reconciliation models
- Local Inter Bank Transfers
- Reconcile a direct transaction ( Spend/Receive money)
- Inter bank fund transfer through manual operation
Fixed Assets
- How to create a fixed asset GL account
- How to create an Asset Model
- How to Add a Fixed Asset through the Bill & Confirm the Draft Asset Created
- How to Compute Depreciation
- How to Run a Depreciation Schedule
- How to Dispose an Asset
- How to Sell an Asset
- How to Re-evaluate an asset
- How to Pause the Depreciation
- Different depreciation methods & Calculation Methods
Year/Month End
- How to close the Fiscal Year
- How to Lock Dates
- How to create stock adjustment
- How to use Accounting Reconciliation Feature
Reports
- How to view reports - AR/AP & Partner Ledger
- How to view reports - P&L, BS and CF
- How to view Executive Summary
- How to View Other Accounting Reports
Purchase Order approval
- How to setup the approval route & create PO Teams
- How to setup the minimum & maximum amount & lock the totals
- How to add custom conditions
- How to apply the PO approval team and add followers for approval notifications
- How to create a PO after setting up the application (user level)
- Approver Reject the RFQ
- How to create a bill and send for approval?
- How to approve a bill?
POS
- Bank Deposit Reconciliation
Purchasing
- How to Reconcile a Vendor Deposit directly through Bank Rec ( No Supplier Remittance / Not a Foreign Currency Payment )
- How to Create a Vendor Deposits -Through stand alone payment if you want to send a payment remittance report
- How 3-way reconciliation works in Odoo
- How 2-way reconciliation works in Odoo
- How to Create a Bill through document app and link to an existing PO
- How to apply the supplier Deposit to the Final Bill
- How to Reconcile the final Payment directly through bank
- How to Create a Vendor Deposit for a Foreign PO
- How to Create a Foreign Bill through PO (Update Manual Exchange Rate if needed)
- How to apply the Vendor Deposit
- How to Manually Register a Payment and reconcile through bank
- How to Create a Freight bill with GST on Imports - AU/NZ
- How to apply landed cost
- Understanding Landed Cost Journal and Cost distribution
Non stock purchasing
- How to upload a bill in accounting module
- How to Upload the bill document directly to the accounting module ( Edit or Update Bill details manually/ send for digitalization)
- How to Forward Bills to Documents App or Manually Upload Bills to Document app
- How to Update & Organize the document uploaded (Split Multiple Bills Document)
- How to Create bills in Document App (Single & Bulk)
- How to send for digitalization and to confirm & approve bills
- How to duplicate a previous bill and update a new bill
- How to purchase digitalisation credits
Expense Module
- How to Create an Expense Product
- How to record Expenses - Incurred by Employee
- How to record Expenses - Incurred by Company
- How to manually Attach a receipt
- How to Create the Expense Reports and Submit - Incurred By Employee/ Company
- Approve an Expense Report, post entries, Pay & reconcile the payment- Incurred By Employee
- Approve an Expense Report, post entries, Pay & reconcile the payment- Incurred By Company
- How to use the Expense Analysis Report
- How to use the Mobile APP
- Mobile App installation instructions
- How to change the manager of an employee to approve an expense report
- How to split the expanses
Shopify Sales
- How to map Shopify Revenue & COGS Accounts
- How to Update Shopify Analytic Accounts
- How the Order/Invoice and Payment created in Odoo
- How to do a Shopify Vs Odoo Order Reconciliation
- How to do a Odoo Sales Order Vs Invoice Reconciliation
- How to do a Payment gateway reconciliation between clearing account and payment settlement report
- How to perform a Payment Clearing Account Reconciliation
- How to setup a new Payment gateway in Odoo
Invoice Reminders
- How to Setup Follow up Levels
- How to select customers to send automatic reminders
- How to update the minimum amount for reminders
- How to bulk send Invoice Reminders
- How to update the reminder Email Template
- How the automatic reminders will work
Customer Statements
- How to Manually send customer statements - Individually
- How to Manually send customer statements - Bulk
- How to update Settings for Customer Statements
- How to update email ID of the company
- How to check the credit tiers of the contacts
- How to account for bad debts and write it off
Tax
- How to Create a New Tax Code and update Grids if necessary
- How to Configure your tax receivable and payable account
- How to Run the Tax Report - NZ
- How to view the Late GST Claim Report
- How to Lodge the Tax Return
- How to Close the Tax Entry
Supplier Batch Payment
- How to Update Supplier Bank Account - AU
- How to process an ABA batch payment
- How to Update Supplier Bank Account - NZD
- How to process a DLO batch payment
Product Categories
- How to Create a product category
- How to assign a product to a product category
- How to check SO & Item Delivery Journal
Inventory Valuation Journals
- How to check PO & Item Receipt Journals
- How to check Supplier Bill Journal Explanation
- How to check Customer Invoice journals & COGS
- PO & Bill variance Management Explanation in Odoo
Analytic Accounts
- How to Create an Analytic Plan and Analytic Account
- How to Create / Update Analytic Distribution Models ( Distributors /Manufacturers/Vape Stores/Companies /Online / Head Office )
- How to Update the Customer Tag in Contact Card
- How to run reports based on Analytic Accounts

How to create a PO after setting up the application (user level)

01. To create a PO we have to use Purchase module

02. The dashboard of the purchase module will be having an additional column with statuses.

A. Purchase order - RFQ has been approved by all approvers
B. To approve - RFQ yet to be approved
C. RFQ - RFQ yet to be confirmed (haven't sent for approval)

03. Now lets click "Create" for a new RFQ

04. Update all the required details & select the appropriate PO team by clicking the drop down arrow

05. Then click "Confirm",

06. Once you click confirm RFQ will be sent for approval, and stage will be changed to "To approve"

07. Under the "Approval Route" tab you can view the required approvals and the status

08. Once a RFQ is confirmed a log note will be created mentioning the approval requirements and an email will be sent for the approver who needs to approve the PO. (additional followers also can be added here to receive emails)

Please note email will include the link for PO

09. If we try to edit a PO which has configured with "Lock confirmed orders", there will be an error message preventing the editing.

10. Only The current approver will have a button to approve the PO

11. If RFQ got fully approved, stage will be changed to Purchase order

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OPC - Accounting User Manual

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How to create a PO after setting up the application (user level)