Approve an Expense Report, post entries, Pay & reconcile the payment- Incurred By Employee

Approve an expense report

01. Once an employee submitted an expense summary report for approval, the approver will be scheduled with an activity & the status will be moved to Submitted. 

02. And Manager can Approve or Refuse the report by clicking either.  

As this is an expense incurred by an employee the Journal will be an expense journal. And Odoo will pick the Vendor bills automatically as it has been configured under the settings.

Please Note Journal can be still updated while creating the expense report.​

03. Once a report is approved now we can post the Journal entries by clicking POST JOURNAL ENTRIES

04. Now you can see,

i) status will be moved to post

ii) The posted Journal entries can be viewed by clicking the JOURNAL ENTRY tab

iii) And pay the employee by clicking the button REGISTER PAYMENT

Next, Let's Register the payment  

01. Once you click Register Payment, you will see the following popup and you can fill in the relevant details and click CREATE PAYMENT

02. As you have now paid the Employee. It will show as IN PAYMENT till we reconcile the payment with the bank. 

Reconcile the Payment

01. Click the Reconcile xx items on the relevant bank account in the Accounting dashboard 

02. Select the relevant bank feed, and find the payment which we have created through the Match existing entries, (you can search by typing the amount, reference or partner name) and click VALIDATE

03. Once the transaction is validated, you will see the payment tag will be turned as PAID